Position description:
The Middle School Administrative Assistant reports to the Division Director and is an integral part of the front office team that supports the day-to-day operations of the division. This position provides full spectrum administrative support to the Middle School Director, Assistant Director, School Nurse, and teachers including matters of a confidential nature. The Administrative Assistant will provide leadership in the areas of customer service, relationship building, inventory management, substitute teachers, student absences, budget management, and ordering of office supplies. The Middle School Administrative Assistant will serve as a positive role model in the community and a resource for parent inquiries.

Essential Duties and Responsibilities:
Provide administrative support to the Middle School Division Director and Assistant Director including but not limited to calendar management, supply inventory, absence tracking, and correspondence to staff, parents, and students.
Perform general office duties including answering multiple phone lines, greeting community members, typing, filing, sorting, and handling incoming and outgoing mail.
Research, create, input, format, edit and organize relative data as needed or requested and prepare in a usable format.
Manage and train substitute teachers on Middle School protocols. Keep track of employee absences and maintain substitute documentation of hours worked.
Independently answer routine questions and correspondence from parents, staff and students not requiring supervisor’s attention.
Follow and administer medical protocols or first aid as directed by our school nurse.
Complete a high volume of computer work, using school networks, Google apps, and other programs, to input data with speed and accuracy, including confidential data, in an environment with constant interruptions.
Schedule conferences/meetings, book room reservations, prepare and distribute necessary materials to all parties.
Troubleshoot office equipment and coordinate maintenance and supply inventory.
Collaborate with the maintenance department on submitted work orders.
Appropriately maintain and secure confidential student and personnel records and inquiries.
Supervise students in the front office area. After school hours, contact parents when students are not picked up in a timely manner.
Supervise parent volunteers and keep track of parents in the building.
Maintain inventory records, teacher supplies, and budgetary items. Collaborate with the part-time administrative assistant to discuss budget items and systems for tracking balances.
Manage special projects as assigned by the front office leadership team.
Other duties as assigned
Professionally represent CCES in interactions with parents, community, staff, and students.

Essential Qualifications and Skills:
Administrative experience, preferably in a school setting
Excellent written and verbal communication and collaboration skills; tact in working with parents, faculty, staff, and students
Ability to exercise good judgment and comply with school standards; demonstrate flexibility and take initiative
Commitment to the mission and values of Christ Church Episcopal School
Experience with technology; proficiency in Google Suite programs is preferred
Salary is competitive and includes a generous benefits package.

Company Name

Christ Church Episcopal School

Company Website

https://www.cces.org/

Location

Greenville, SC

Industry

Education

Experience

Mid Level

Employment Type

Full Time

Position Summary